What expenses can you legitimately claim?

Mileage/Travel: You may claim a mileage allowance if you use your own vehicle for travelling to and from work.

Write the destination and reason for journey, dates of travel and car details on each form. You must also provide VAT receipts for the fuel used. These receipts should be sufficient to cover the number of miles you claim (as a guide, you'll need receipts for about £12 for every 100 miles claimed). The receipt should be dated not more than a month before the date travelled. All petrol stations provide VAT receipts if you ask for them. We can only accept hand written receipts if they are accompanied by a proof of payment. Mileage allowance for cars and vans is paid at a higher rate for the first 10,000 miles travelled during the tax year and at a lower rate above 10,000 miles – currently 40p per mile and 25p per mile respectively. A lower rate of mileage allowance is paid for motorcycles, currently 24p per mile

• Mileage allowance covers licence and insurance, servicing, tyres, spare parts etc., as well as fuel
• We may ask for a copy of your registration document when you claim mileage as proof of ownership
• If you are joining Boost for the first time and have claimed mileage elsewhere you must let us know what you have incurred for that year already.
• Other travel costs that can usually be claimed (with receipts) are: Ferry costs, Bus Tickets, Taxi Fares, Tube and Train Tickets, Parking Costs, Plane Tickets, Toll Charges, Congestion Charges.

Meals: If you are at work for a certain number of hours you may be able to claim meal expenses.

If you are at work for over 5 hours you will be able to claim for up to £7.00 of receipted meals, if you are at work for over 10 hours you will be able to claim up to £15 of meals, again to be backed up by receipts. All the receipts you send in must show individual items so we can total up the food you have bought.

You will only receive the amount you have spent, so if you were at work for over 5 hours and spent £3.50 on lunch, you would only receive £3.50 not £7.00.

Accommodation: You can claim for accommodation if you are staying away from your normal permanent address in the course of your work

You can claim for accommodation if you are staying away from your normal permanent address in the course of your work. We must have a receipt that includes the hotel/B&B's name, address and telephone number (preferably a VAT-registered business with the receipt supplied on headed paper).

You are entitled to accommodation costs, plus an additional £5.00 per night (for personal incidental expenses related to staying away from home), and up to £20.00 per day can be claimed in respect of meals, but receipts must be provided. A  guideline is your temporary accommodation should be at least 50 miles from your permanent address.

We can process your claim for personal incidental expenses on sight of the accommodation receipts, but if you are claiming for meals, you need to provide itemised receipts for each meal.

Tools\Clothing: You can claim for industrial tools and safety wear that is solely for your use at work.

You may claim for industrial tools that are solely for your use at work and clothing that relates to safety wear (such as fluorescent jackets and steel toe-cap boots). VAT receipts must be included for these claims. You may also claim for the cost of laundering protective clothing. You also need to provide receipts for these. Any claim for tools over £250.00 would have to be claimed via your self assessment.

Telephone (fixed line or mobile): You can claim specifically for business calls, not private calls or line rental.

You can only claim for business calls, not private calls or rental. Highlight each business call on your itemised bill and include the original bill (NOT a photocopy) when you send us your expense claim. If you use a pay-as-you-go mobile phone and pay top-ups, you must still provide an itemised bill if you wish to claim for business calls.

Professional associations: If you belong to a professional body you may find that your fees and subscriptions are allowable legitimate expenses.

If you belong to a professional body, you may find that fees and subscriptions are allowable expenses. Check if yours is allowable on HMRC's website: www.hmrc.gov.uk

Agency Expenses: If you claim Agency/Company expenses you cannot claim them through your umbrella company as well. Receipts and a signed authorisation from your Agency/Company must be provided for the Agency/Company expenses if you wish to have them paid net of tax

Boost Expense Guidelines.pdf

Boost Expenses Claim Form.pdf