Making sure our workers, clients and contractors are safe, legal and protected is an esstential part of the BoostPay service. There are many parts to this, but perhaps the most visible are the compliance checks we undertake for every worker to ensure that they have proof of identity, proof of right to work and proof of address.
Our processes are designed to be both robust and simple as we want you to be able to focus on the day job without delays and unnecessary admin. Sadly, we see an ever-increasing amount of fraudulent and non-compliant documents submitted and so we need to remain vigilant and maintain our total commitment to compliance.
The compliance checks we undertake are in place to meet standards and requirements set by HMRC and laid out in legislation. HMRC provide specific and clear guidelines about the information required and, equally importantly, the documentation that does not meet the compliance standards.
You can submit your documentation to us online and at a time that is convenient to you. Once we hold your data, we take information security extremely seriously and our ISO 27001 accreditation provides the assurance you need that we will process your information accurately and securely.
What Documents Do I Need?
We’ve outlined these below with examples of both compliant and non-compliant documents. If you’re unsure whether your documentation meets the thresholds required, contact a member of the team and we’ll be happy to help.
Step 1
List A
A passport (current or expired) showing the holder is a British citizen or a citizen of the UK and Colonies having the right of abode in the UK.
A passport or passport card (in either case, whether current or expired) showing that the holder is an Irish citizen.
A document issued by the Bailiwick of Jersey, the Bailiwick of Guernsey or the Isle of Man, which has been verified as valid by the Home Office Employer Checking Service, showing that the holder has been granted unlimited leave to enter or remain under Appendix EU to the Jersey Immigration Rules, Appendix EU to the Immigration (Bailiwick of Guernsey) Rules 2008 or Appendix EU to the Isle of Man Immigration Rules.
A current passport endorsed to show that the holder is exempt from immigration control, is allowed to stay indefinitely in the UK, has the right of abode in the UK, or has no time limit on their stay in the UK.
A current Immigration Status Document issued by the Home Office to the holder with an endorsement indicating that the named person is allowed to stay indefinitely in the UK or has no time limit on their stay in the UK, together with an official document giving the person’s permanent National Insurance number and their name issued by a government agency or a previous employer.
A birth or adoption certificate issued in the UK, together with an official document giving the person’s permanent National Insurance number and their name issued by a government agency or a previous employer.
A birth or adoption certificate issued in the Channel Islands, the Isle of Man or Ireland, together with an official document giving the person’s permanent National Insurance number and their name issued by a government agency or a previous employer.
A certificate of registration or naturalisation as a British citizen, together with an official document giving the person’s permanent National Insurance number and their name issued by a government agency or a previous employer.
List B Group 1
A current passport endorsed to show that the holder is allowed to stay in the UK and is currently allowed to do the type of work in question.
A document issued by the Bailiwick of Jersey, the Bailiwick of Guernsey or the Isle of Man, which has been verified as valid by the Home Office Employer Checking Service, showing that the holder has been granted limited leave to enter or remain under Appendix EU to the Jersey Immigration Rules, Appendix EU to the Immigration (Bailiwick of Guernsey) Rules 2008 or Appendix EU to the Isle of Man Immigration Rules.
A current immigration status document containing a photograph issued by the Home Office to the holder with a valid endorsement indicating that the named person may stay in the UK, and is allowed to do the type of work in question, together with an official document giving the person’s permanent National Insurance number and their name issued by a government agency or a previous employer.
List B Group 2
A document issued by the Home Office showing that the holder has made an application for leave to enter or remain under Appendix EU to the immigration rules on or before 30 June 2021 together with a Positive Verification Notice from the Home Office Employer Checking Service.
A Certificate of Application (digital or non-digital) issued by the Home Office showing that the holder has made an application for leave to enter or remain under Appendix EU to the immigration rules (known as the EU Settlement Scheme), on or after 1 July 2021, together with a Positive Verification Notice from the Home Office Employer Checking Service.
A document issued by the Bailiwick of Jersey, the Bailiwick of Guernsey or the Isle of Man showing that the holder has made an application for leave to enter or remain under Appendix EU (J) to the Jersey Immigration Rules or Appendix EU to the immigration Rules (Bailiwick of Guernsey) Rules 2008, or Appendix EU to the Isle of Man Immigration Rules together with a Positive Verification Notice from the Home Office Employer Checking Service.
An Application Registration Card issued by the Home Office stating that the holder is permitted to take the employment in question, together with a Positive Verification Notice from the Home Office Employer Checking Service.
A Positive Verification Notice issued by the Home Office Employer Checking Service to the employer or prospective employer, which indicates that the named person may stay in the UK and is permitted to do the work in question.
Step 2: Check
You must check that the documents are genuine and that the person presenting them is the prospective or existing employee, the rightful holder and allowed to do the type of work you are offering. You must check that:
- Photographs and dates of birth are consistent across documents and with the person’s appearance in order to detect impersonation
- Expiry dates for permission to be in the UK have not passed
- Any work restrictions to determine if they are allowed to do the type of work on offer (for students who have limited permission to work during term-times, you must also obtain, copy and retain details of their academic term and vacation times covering the duration of their period of study in the UK for which they will be employed)
- The documents are genuine, have not been tampered with and belong to the holder
- The reasons for any difference in names across documents can be explained by providing evidence (for example, original marriage certificate, divorce decree absolute, deed poll); these supporting documents must also be photocopied and a copy retained
Step 3: Copy
You must make a clear copy of each document in a format which cannot manually be altered and retain the copy securely: electronically or in hardcopy. You must also retain a secure record of the date on which you made the check.
You must copy and retain copies of:
Passports: any page with the document expiry date, the holder’s nationality, date of birth, signature, immigration permission, expiry date, biometric details, photograph and any page containing information indicating the holder has an entitlement to enter or remain in the UK (visa or entry stamp) and undertake the work in question (the front cover no longer has to be copied).
All other documents: the document in full, including both sides of an Immigration Status Document and an Application Registration Card.
Get a share code online
Get a share code to prove your right to work in the UK if you’re not a British or Irish citizen.
Your employer can use the share code to check:
The types of job you’re allowed to do in the UK
How long you can work in the UK for
Who can get a share code
You can use this service to get a share code if you have:
A biometric residence card or permit
Settled or pre-settled status
Applied for a visa or settled or pre-settled status and used the ‘UK Immigration: ID Check’ app to scan your identity document on your phone
Get a share code to prove your right to work online
You’ll need one of one of the following:
Your biometric residence permit number
Your biometric residence card number
Your passport or national identity card
If you’re unsure what documents you need or whether your documentation meets the thresholds required, contact a member of the team and we’ll be happy to help.
